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By: Grainne Foley
When you bring a Virtual Assistant on as part of your team, your objective as a business owner is to outsource tasks to someone who can perform them in half the time that you can. However it is essential to devote some extra time in the beginning stages in order to get the relationship off to a good start. Delegation from the beginning is an absolute necessity. Relationships of this kind have been ruined due to poor preparation, poor feedback and bad team selection early on in the relationship.
Communication
You need to decide early on how you are going to communicate with your Virtual Assistant? Do you prefer to communicate with them daily or weekly, by email/phone/IM?? There will be a lot more communication in the beginning stages of the relationship until you both become skilled at working together..
Responsibilities
What responsibilities will your VA take on? It's vital that you know exactly what tasks you want to outsource to your Virtual Assistant when you begin working with them.. Prior to bringing them on board, make a list of exactly what they will be doing for you. This is easily achieved by keeping a notepad on your desk and write down each task that
- You hate performing
- Could be easily done by someone else
- Doesn't make good business sense for you to continue to perform
Deadlines
Be very specific in this area, if you send your VA work and you need it done by the end of the day, include a time, and remember your VA may not be in your time zone. If you need it done by 5pm EST, that's what you need to tell them.
Fluctuating Needs
If you are unsure how many hours you will need your VA, make sure that you work with a VA that doesn't have a set period/ package. Some VA's offer retainers only- others won't allow you to roll over unused hours, so make sure you discuss your needs clearly in the interview stage so that you hire the VA that best suits your needs.
Guidelines
When you delegate specific tasks to your VA, be very clear and specific about how you want them to be carried out. For instance, if they are submitting articles on your behalf, provide them with a list of where you would like them to be submitted, do you want your VA to keep a spreadsheet of all submissions (highly recommended), what do you want on the spreadsheet? If they are updating your blog, what days do you want this done on, what time - early morning or afternoon. When you allocate a particular task to your VA, you should always have an indication of how long this tasks should take and pass this along to your Virtual Assistant.. You certainly don't want your VA to bill you 6 hours for a task that should have taken 2 at the most!
As you begin working with your VA, start off with small, simple administrative tasks and build your way up to the more difficult ones as you get to know each other and understand how you work together and if this will work for you. Never make the mistake of not investing the much needed extra time with your Virtual Assistant in the relationship at the beginning.. You have to know that the team you have lined up is aligned with your needs and you simply have to do the groundwork in advance. Look at this as leveraging your time for the future.
Author Resource:->??Grainne Foley, owner and CEO of Live-Hire.com assists business owners by providing them with their own Virtual Assistant per their specifications.
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